Skip to content
Close
Let's chat
Let's chat
header-blob-orange-1
CASE STUDY

How VeilSun Consolidated 40 Evaluation Forms into One and Cut Subcontractor Reviews to Ten Minutes

SUMMARY

A global inspection, maintenance, and asset-management provider partnered with VeilSun to replace 40 evaluation forms and spreadsheet chaos with one streamlined low-code system — cutting subcontractor evaluations to ten minutes.

Serving the oil, gas, power, chemical, railway, and food industries, the company ran a slow, spreadsheet-bound process for evaluating a high volume of subcontractors against numerous rubrics. VeilSun orchestrated a low-code solution that consolidated 40 evaluation forms into one, automated monthly survey distribution, and normalized scattered data into a single comprehensive record.

The payoff: quality and safety assessments done right the first time, in a fraction of the time.

Industrial Inspector Reviewing Equipment in Safety Gear copy
THE CHALLENGE

A Slow, Spreadsheet-Bound Evaluation Process at High Volume

Consistently evaluating a large roster of subcontractors is how this company protects quality and safety — but the process fighting it was manual, fragmented, and time-consuming.

 

Inefficient, Time-Consuming Evaluations

The evaluation process was slow and manual, draining time that should have gone to quality and safety.
Reliance on Spreadsheets

Previous reliance on spreadsheets led to disorganization and inefficiency across the board.

High Volume of Subcontractor Reviews

The company managed a high number of subcontractor reviews, and the manual process couldn’t keep pace.
Numerous Evaluation Rubrics

Handling many different evaluation rubrics meant data lived in scattered records and tables with no single format.

Consolidation and Consistency
Consolidating data from multiple records and tables — and evaluating subcontractors consistently to maintain high standards and identify best-in-class providers — was nearly impossible by hand.
THE SOLUTION

One Consolidated, Automated Evaluation System

VeilSun leveraged deep low-code and application-API expertise to orchestrate a right-sized solution — consolidating the sprawl into one system built around how the company evaluates.

TOUCH
custom-workflow-icon 40 Forms Consolidated Into One
40 Forms Consolidated Into One

Consolidated all monthly evaluation forms into a single comprehensive form, integrating every vendor and metric — the core of the fix.

TOUCH
qb_app_checkup_icon-1 Evaluation Time Cut to Ten Minutes
Evaluation Time Cut to Ten Minutes

Reduced evaluation time to ten minutes, optimizing quality and safety assessments while ensuring high standards were consistently met.

TOUCH
Flexible-icon Automated Monthly Surveys
Automated Monthly Surveys

Automated monthly survey distribution, simplifying data collection and removing manual effort from a recurring bottleneck.

TOUCH
tech_enterprise_erps_icon Unified, Normalized Data
Unified, Normalized Data

Normalized and denormalized data into a single unified record, enabling comprehensive and accurate reporting across all subcontractors.

TOUCH
tech_custom_systems_icon Robust, User-Friendly Interface
Robust, User-Friendly Interface

Applied application-API expertise to deliver a robust, user-friendly interface that drove adoption and made consistency easy.

Implementation Process

  1. DISCOVERY & DESIGN — Mapped the 40-form process and the rubrics behind every subcontractor evaluation.
  2. DEVELOPMENT — Rapid low-code build consolidating forms and automating survey distribution.
  3. INTEGRATION — Normalized scattered records and tables into one unified data model via API.
  4. TRAINING & ROLLOUT — Rolled out the streamlined evaluation to the teams running reviews.
  5. CONTINUOUS IMPROVEMENT — Refined the system to keep evaluations fast, consistent, and best-in-class.
THE RESULTS

40 Forms to One — and Evaluations in Ten Minutes

VeilSun’s low-code solution turned a fragmented, manual process into a fast, consistent system that protects quality at scale.

  • Dramatically Faster Evaluations
  • Streamlined, Automated Process
  • Consistent, High-Quality Outcomes
  • Long-Term ROI

Dramatically Faster Evaluations

Evaluation time dropped to ten minutes, with 40 monthly forms consolidated into one — quality and safety assessments done right the first time.

Streamlined, Automated Process

Automated monthly surveys and streamlined data collection saved time and boosted adoption while enhancing overall performance.

Consistent, High-Quality Outcomes

Provided assurance of high-quality, consistent outcomes swiftly — making it easier to maintain standards and identify best-in-class providers.

Long-Term ROI

Ensured sustained benefits and improved operational efficiency, yielding long-term ROI for the organization.

VeilSun orchestrated the right technology and expertise to collapse 40 forms into one and give a high-volume evaluation process its time back — a right-sized, cost-effective engagement.

We are the experts, so our clients don’t have to be. The team felt heard, with no surprises.

Ready to Collapse a Fragmented Process into One Fast System?

See how VeilSun can orchestrate your evaluations, inspections, and reporting onto one right-sized low-code platform.

Schedule a Dream Session today.

Book Your Dream Session Now