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CASE STUDY

How VeilSun Is Taking a Cell-Therapy Cancer Trial Off Spreadsheets and Into a Production-Grade Tracking System

SUMMARY

A Fortune 100 pharmaceutical and medical-technology company partnered with VeilSun to move a groundbreaking cell-therapy cancer trial off spreadsheets and onto a secure, production-grade tracking system.

The trial advances treatment for late-stage cancer using modified blood cells, and runs on two core systems — one tracking individual patient treatments, the other tracking batches of lentivirus used in the process. With roughly 200 lab technicians and physicians participating across Europe and the U.S., it represents a significant step forward in cancer care.

VeilSun was selected to develop a production-quality application, replacing spreadsheets and scaling operations for these sensitive trials — building on an initial proof of concept with tailored enhancements for both tracking systems.

Cell Therapy Research Lab With Digital Interface-1
THE CHALLENGE

A Groundbreaking Trial Held Back by Spreadsheets

A trial this sensitive, this distributed, and this dependent on precise tracking needs more than spreadsheets — but that is exactly what it was running on.

 

Spreadsheet-Based Processes

Existing workflows relied on spreadsheets, limiting scalability and collaboration across a two-continent team.
Security and Compliance Needs

Strict HIPAA compliance and corporate policies demanded a secure, privacy-conscious solution for highly sensitive patient data.
Knowledge Silos

“Tribal knowledge” among staff created inefficiencies, as users lacked a holistic view of the process.
A Complex, Non-Technical User Base

The system needed to be intuitive for medical professionals with minimal technical expertise — across roughly 200 clinicians in Europe and the U.S.
THE SOLUTION

A Production-Grade Tracking Platform Built for Clinicians

VeilSun orchestrated a production-quality application on top of the existing proof of concept — right-sized for the trial, secure by design, and built to be used by clinicians, not engineers.

TOUCH
tech_enterprise_erps_icon Unified Data Platform
Unified Data Platform

Consolidates patient-treatment data with lentivirus-batch tracking into one system, enabling more effective, coordinated trial management.

TOUCH
svc_integration_icon Automated Workflows
Automated Workflows

Simplifies task assignments and improves collaboration across sites and time zones — replacing manual, siloed handoffs.

TOUCH
svc_checkup_icon Real-Time Progress Tracking
Real-Time Progress Tracking

Provides up-to-date visibility into milestones and progression for stakeholders across both continents.

TOUCH
QAutomate_icon Compliance and Data Governance
Compliance and Data Governance

Robust governance ensures adherence to HIPAA and corporate standards, with privacy built into a system handling highly sensitive data.

TOUCH
svc_custom_icon Clinician-First Usability
Clinician-First Usability

Designed to be intuitive for the ~200 lab technicians and physicians using it, regardless of technical background.

Implementation Process

  1. PROOF OF CONCEPT TO PRODUCTION — Built on the validated POC, hardening it into a production-quality application.
  2. TAILORED DEVELOPMENT — Enhanced both the patient-treatment tracker and the lentivirus-batch tracker for the trial’s specific needs.
  3. INTEGRATION — Connected to Azure Data Lake for centralized, governed data.
  4. COMPLIANCE & VALIDATION — Verified HIPAA-aligned controls and privacy safeguards for sensitive patient data.
  5. TRAINING & ROLLOUT — Enabled ~200 clinicians across Europe and the U.S. on an intuitive interface.
DESIGNED-FOR OUTCOMES

Built to Become the Standard for the Company’s Cell-Therapy Trials

The platform is being built to deliver the outcomes this sensitive trial depends on. (Engagement in progress — these are designed outcomes; live metrics to be confirmed as the system goes into full use.)

  • Centralized Data Management
  • Streamlined Processes
  • A Scalable Platform
  • Enhanced Compliance and Efficiency Gains

Centralized Data Management

A single source of truth consolidates patient treatments and lentivirus tracking, keeping trial data accurate and accessible.

Streamlined Processes

Automated workflows eliminate inefficiencies and enhance visibility across the trial lifecycle.

A Scalable Platform

Supports global trial expansion — positioned as a potential clinical-trial standard for the company.

Enhanced Compliance and Efficiency Gains

Robust data governance ensures HIPAA and corporate adherence, while reducing manual processes to save time and minimize errors.

VeilSun orchestrated the right technology and expertise for a trial where precision is not optional — a right-sized, production-grade system clinicians can use effectively.

We are the experts, so our clients don’t have to be.

Ready to Turn a Proof of Concept into a Production System Your Teams Trust?

See how VeilSun can orchestrate a secure, clinician-ready platform that scales your most sensitive operations.

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