Case Studies | Top General Contractor

SUMMARY

A top 25 U.S. general contractor partnered with VeilSun to revolutionize their project planning and scheduling processes.

By implementing a custom low-code application that integrated lean pull planning methodologies with real-time collaboration tools and direct integration with Oracle P6 and Procore, this contractor eliminated the disconnect between their front and back office operations – ensuring projects stayed on budget and on schedule across their nationwide operations.

Fragmented Technology Ecosystem

The general contractor’s teams were juggling multiple tracking methods and software platforms for different scheduling stages. This fragmentation created data silos that prevented information flow across project phases, from initial planning through execution and completion.

Schedule Misalignments Post-Project Launch

One of the most critical issues was the tendency for carefully crafted project schedules to drift once construction began. Without real-time visibility into on-site activities, project managers struggled to maintain alignment between planned and actual progress.

Daily Schedule Management Complexity

Recording and communicating daily schedule shifts and changes proved particularly challenging. Field teams lacked efficient tools to document real-time adjustments, leading to information gaps that cascaded into larger scheduling conflicts.

Communication Breakdown Between Office Locations

The general contractor experienced a persistent disconnect between back office planning teams and front office field operations. This communication gap resulted in delayed decision-making, duplicated efforts, and missed opportunities for proactive problem-solving.

Financial Risk from Integration Gaps

The lack of scheduling integration created substantial financial exposure. Without unified visibility into project timelines and resource allocation, the general contractor faced increased risk of budget overruns and schedule delays that could impact client relationships and profitability.

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Master Schedule Integration

VeilSun developed and integrated the contractor’s master schedules – originally managed in Oracle P6 – into a custom low-code application, creating a single source of truth for project timelines. This integration allowed all stakeholders to work from the same scheduling data – eliminating version control issues and conflicting information.

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Lean Pull Planning Implementation

The solution incorporated lean pull planning methodologies, enabling the contractor’s teams to work backward from project milestones to create more reliable and achievable schedules. This approach improved schedule accuracy and helped identify constraints before they became critical issues.

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Mobile-First Design

Recognizing that much of the contractor’s work happens in the field, VeilSun developed a mobile application that provided on-site teams with full access to scheduling tools and real-time updates. The mobile application also enhanced access to relevant Procore data, boosting field visibility without requiring platform-switching.

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Comprehensive Safety Planning Integration

The platform included robust safety planning features, allowing safety managers to integrate safety requirements directly into project schedules. This integration increased efficiency for safety managers while ensuring that safety considerations were never an afterthought in project planning.

Implementation Process

VeilSun's implementation followed a structured approach designed to minimize disruption while helping enhance adoption:

DISCOVERY & DESIGN

Collaborative workshops with stakeholders to map existing processes and identify improvement opportunities

SYSTEM DEVELOPMENT

Rapid low-code development to create custom features aligned with the contractor’s workflows

INTEGRATION

Seamless connection with the existing technology environment, including direct integration with Primavera P6 and Procore

TRAINING & ROLLOUT

Comprehensive training programs to ensure successful adoption across all user groups

CONTINUOUS IMPROVEMENT

Ongoing refinement based on user feedback and evolving project needs

Enhanced Communication Flows

The new system bridged the gap between front and back office operations, boosting communication channels throughout all project stages. Real-time updates now help all team members get access to current project information, regardless of their location.

Reliable Scheduling and Task Management

With integrated scheduling tools and mobile accessibility, the client achieved new levels of reliability in their project scheduling. Teams could now track progress accurately, identify potential delays early, and take corrective action before issues escalated.

Budget and Schedule Adherence

The improved visibility and control provided by the VeilSun solution means that projects are consistently completed within budget and on schedule. This reliability strengthened client relationships and enhanced the client’s reputation for delivering on promises.

Optimized Resource Utilization

With better visibility into resource allocation across projects, this top 25 U.S. general contractor could optimize crew assignments, equipment usage, and material deliveries. This optimization reduced waste and improved overall project margins.

How VeilSun Helped a Top 25 US General Contractor Turn Fragmented
Systems into Project Success

SUMMARY

A top 25 U.S. general contractor partnered with VeilSun to revolutionize their project planning and scheduling processes.

Disconnected Systems and Schedule Misalignments

Integrated Dynamic Planning Platform