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James CosmanMar 12, 2018 2:27:00 AM2 min read

Quickbase and QuickBooks Integration

QuickBooks is the world’s most popular accounting software. So, chances are, you might be using it in your business. That’s why we wanted to put together a quick post that covers why it’s important to ensure Quickbase and QuickBooks integrate as much and as efficiently as they can.Untitled design.png

In general, accounting systems are excellent at providing a general ledger and system of record. But they aren’t always as good at managing all the processes and project management aspects of accounting that the business requires. An integration between QuickBooks and Quickbase is one of the best ways to bridge this gap. In essence, this helps ‘marry’ the ongoing business process with accounting best practices. This includes things like using milestones to trigger invoices, tracking against budgeted time in QuickBooks within Quickbase, adding invoices directly in Quickbase, and leveraging Quickbase and Netsuite integrations for enterprise projects.

VeilSun can help you combine Quickbase with QuickBooks Desktop or QuickBooks Online to build a robust end-to-end process at a fraction of the cost of an ERP. 

Check out some of the common integrated processes with Quickbase and QuickBooks:

  • Sales team manages opportunities and activities in Quickbase. When a new opportunity or product is sold, an invoice is created in QuickBooks.
  • Estimators build complex quotes in Quickbase. Estimate goes through an approval process and is sent to customer via Quickbase. When the job is sold, purchase orders to vendors are created in QuickBooks
  • New vendors are on boarded through Quickbase. Once a vendor is approved, that vendor, along with all of its information stored in Quickbase (such as contracts, documentation, pricing, etc.) is added to QuickBooks.
  • Team enters their time against a project budget in Quickbase. Time is synced with QuickBooks so that payroll can be run.
  • Payments received on a job in QuickBooks are synced to Quickbase. This allows Project Managers or Sales Team to ensure on-time payment.
  • General ledger in QuickBooks is synced into Quickbase. Cash flow reporting and projections are seamlessly integrated.
  • Price lists in QuickBooks are brought into Quickbase. Facilitates accurate estimates or invoices.

These are just a fraction of the efficiencies you can gain with Quickbase and QuickBooks. So, whether you’re looking to build business transformative processes around your general ledger or create a robust ERP at a fraction of the cost, VeilSun can help you integrate Quickbase with QuickBooks for powerful results.